Tag Archives: email copywriting

Writing effective cold emails

Writing effective cold emails

Writing effective cold emails.

I think suddenly a web page that talks about my email writing services has risen in its rankings. I get lots of queries about my email writing services. Many clients also want me to write cold emails for them.

What are cold emails? No, they’re not written after keeping your laptop in the refrigerator for 30 minutes. Or maybe they are called cold emails because you expect people to give you a cold shoulder after receiving them.

Cold emails or unsolicited messages are sent to people who are unaware of your existence. You offer them your product or service through the cold email. They are not expecting to hear from you. They don’t know anything about you. They are just going about their life and then suddenly your message pops up in their inbox and low and behold!

I have never written cold emails to promote my content writing services because I have rejection issues, but I have written plenty of them for my clients.

There is a difference between cold emails and bulk emails

Cold emails are different from the usual bulk email marketing campaigns mostly considered as spam. A cold email is sent directly, preferably to someone you know, with a unique business proposition or a unique idea, or a unique bit of information that you feel will be useful to the person.

A cold email is good for one-on-one interaction. You come across a person. You have his or her email address. You know what the person does and what sort of business partnership you can have. So, you send a proposal.

How to write an effective cold email that generates a response?

Keep it personal

Address the person by name, something like “Hi Balbir.” Use a conversational tone.

Use a compelling subject line

By “compelling” I’m not saying using hyperbolic expressions or promising the stars. Avoid something like, “This email is going to transform your life!”

When sending out cold emails, my personal recommendation is that try to build a relationship instead of getting a business deal or trying to sell something.

A good example would be, sharing a piece of information that would be useful to the recipient. And use that thing in the subject line (Here is something I found that will be useful to you… ).

Use a recognizable “from” line

Use your name instead of just your business. The “from” line can contain something like your first name, your first name and the title, your first name and the company name, and so on. Just make sure that your name is there.

Quickly introduce yourself

It takes someone just a couple of seconds to move to the next message. As soon as the body text of your email begins, tell about yourself. Possibly in just two sentences. Introduce yourself in a manner that it is relevant to the cold email that you are sending.

For example, if I want to offer my content writing services, I should introduce myself like, “I am an experienced content writer who…”

Start with some words of encouragement

Don’t start with “me, I” – start with “you”. Something like, “I really like what you have written on your website, particularly on this web page…”

Or, “The point that you made in the recent LinkedIn conversation was quite revealing and informative.”

Come to the point as fast as possible

Preferably, your cold email shouldn’t be more than 60-100 words. If you can manage, even less, even better. Most probably the person on the other side will be checking your message on his or her mobile phone. It is not convenient to read long email messages, especially cold messages, on a mobile phone.

If possible, don’t try to sell something

Sales messages are really off-putting, especially when you’re not expecting them. No matter how useful a product or service is, nobody wants to spend money just like that. When people want to spend money, they want to spend money when the thought of spending money comes to them, not when someone else brings it up. Just let the person know that you would be interested to know if there is a possibility of you and him/her working together.

Don’t go on and on about your product features

Tell the person how the product is going to help him or her improve his or her life or the way he or she does his or her work. Offer a solution rather than a product or a service.

End with a call-to-action

Don’t ask for something a person would hesitate to do. Just ask him or her to send you a quick reply. Just one word, something like “Yes” or “No”. The person will really appreciate it. Avoid asking to click a link or fix a 30-minute call.

Remember that the best response is that the person responds and responds without a negative reaction. If he or she is eager to take the conversation forward, your cold email has succeeded. Even if it is just a blank response to let you know that he or she has received your mail.

How to run a successful email marketing campaign with effective copywriting

Successful email marketing with effective copywriting

Successful email marketing with effective copywriting.

These days I’m getting lots of queries from clients who want to run successful email marketing campaigns and they need my copywriting services.

According to Statista, an estimated 306.4 billion emails travel the length and breadth of the web every day.

The graph below shows the trend over a period of 2017-2023.

As you can see, the number is projected to reach 347.3 billion emails by 2023.

Graph of number of emails being sent during 2017-2023

Graph of number of emails being sent during 2017-2023

It is not just the number of emails being sent and received that excite digital marketers and general clients.

It is the ROI in the stats.

This is a slightly old finding, but on an average, for every $1 that you spend on email marketing, you get a return of $38. Some even claim $40.

Here is another pleasing graphic that I found on this link.

The highest ROI is in email marketing

The highest ROI is in email marketing.

Of course, you may look at these numbers cynically because at personal level, you may not have experienced such a startling success with your email campaigns.

The problem is not with the numbers, the problem is with the implementation.

When people claim that you can earn $38 for every dollar you spend on email marketing, you must do whatever is required to make your email marketing effective.

What makes your email marketing successful and how does copywriting contribute?

Email marketing is not about sending emails to a group of subscribers or email ids though, it is a big part.

Successful email marketing is about active engagement.

Here are some attributes that enable you to call your email marketing successful:

  1. A greater number of people open your email messages.
  2. A greater number of people read your messages.
  3. A greater number of people respond by either replying or clicking the call-to-action button or link.

All these three points are very important to make your email marketing successful.

If people are just opening your message and do nothing else, you aren’t achieving much.

Recently a client told me, with a touch of pride, that his open rate is 22%.

Marvelous, I said. Then how do you want me to contribute?

I’m not getting any business, he replied with a subdued tone.

Unless people open your messages, read them, get affected positively and then contact you to do business with you click the link to buy from you, you cannot call your email marketing successful.

Everything needs to work in tandem.

The success of your email marketing depends on the following factors:

  • The quality and growth of your email list.
  • The trust factor enjoyed by your email marketing service provider (so that your emails are not redirected to the spam folder).
  • Your reputation – are people familiar with you? Do they know what you represent and why you are sending them emails? Do they trust you?
  • Your subject line – no matter how familiar they are with your name or brand, unless the subject line compels them to open your message, they are not going to open it.
  • The main headline – this is going to be the biggest work. Only if the headline captivates them, they’re going to read the rest of the message.
  • The convincing copy that keeps them engaged, excited and leads them to a culmination.
  • The most appropriate call-to-action.

Effective copywriting for email marketing

My clients often hire me for my content writing services but when I’m writing marketing emails, I provide them my copywriting services.

You may like to read this: Difference between copywriting and content writing.

Copywriting informs, educates, influences and sells.

Content writing informs and educates.

Marketing means selling.

When you’re sending out emails wanting people to buy from you or do business with you, you’re selling an idea.

They have a problem, you offer a solution.

For example, if I send you an email marketing campaign with the subject line “Better conversion rate for your email marketing with my copywriting services” I am assuming that you are worried about your conversion rate.

Problems may include…

Not many people are opening your messages.

Even if they open your messages, they don’t respond to them.

Even if they contact you, there is some communication gap and they don’t become your paying customers and clients.

The gist is, you’re looking for a solution that can help you improve your email marketing conversion rate and I’m offering you the solution.

Frankly, without effective copywriting, there is no email marketing.

The communication dynamics are different in email marketing.

You need to be bang on the main message of the email.

People don’t want to read long messages unless they are reading some scholarly discourse on a highly technical B2B product.

They have a problem.

You offer a solution.

You offer an irresistible proposition.

You convince them, without making them feel vulnerable or defensive, what a great loss it is going to be not doing business with you.

For such a message, you need copywriting.

You need a copywriter who can write convincingly and persuasively.

The copywriting in your email marketing campaign must be able to directly talk to the recipients with zero distraction.

Remember that most of your recipients will be reading your message on their mobile devices.

They may be in a highly distracted state.

They may be travelling.

They may be in a meeting.

They may be standing in a queue.

They may be sitting on the toilet seat struggling with constipation.

Amidst all this, your copywriting must ensure that the message gets across.

Some tips for effective copywriting for successful email marketing campaigns

Here are some tips to follow when writing copy for your email marketing campaigns.

There are no hard-and-fast rules because every audience is unique, but you can apply the general template that works pretty much for every audience.

Then you can make small tweaks here and there for better conversion rate.

Another thing you must keep in mind is that there is no magic wand.

You will have to experiment.

You will need to gather data and allow your email marketing service (MailChimp, for example) to analyze your campaigns for at least a month to give you some usable insights.

Anyway, there are some things you can do for effective copywriting for successful email marketing campaigns…

Create a killer subject line

As mentioned above, your subject line is very important.

As a copywriter, coming up with the most compelling subject line is one of your greatest challenges.

If the subject line is not great people don’t open your email message and if they don’t open your email message, no matter how great your email message is, everything will go down the drain.

Hence, spend a lot of time coming up with the most appropriate subject line.

It doesn’t have to be out of this world.

There is no need to say something earthshattering.

You don’t need to shout “Earthquake!!” just to get their attention.

Just mention something that will make them open your message in a relevant frame of mind.

Offer something they need, in a clear language.

Make better use of the preview text

These days, many email clients such as Gmail show a small preview text in the inbox even when you haven’t opened your message.

This is another opportunity for you as a copywriter to convince people into opening your message.

Write for easier reading

More than 100 characters in a sentence including spaces?

More than a sentence in a paragraph?

You have already lost most of your audience.

Write very short sentences so that they are easier to read and comprehend on a mobile device, probably while the hand is shaking.

Represent one idea through one sentence.

Use simple sentences, avoid compound sentences.

As far as possible, make sure that your message is not more than 200 words.

Lay everything down for them as clearly as possible.

Never use words and expressions that can be confused or mixed with other words and expressions.

Preferably, write in the first person

It also means that you must know the name of the person to whom you are sending your email messages, but that’s a different issue.

Email messages written in the first person elicit better response compared to email messages that read like as if they have been written to a group.

Again, this is not a hard-and-fast rule – it depends on your audience.

Your copywriting style must reek of enthusiasm

If you don’t sound enthusiastic, how can you excite your audience into taking an action that requires them to go to the trouble of entering their credit card details and buying your product or service?

But make sure that your enthusiasm is not fake.

Remember you’re offering them a solution to their problem.

You are feeling good about the fact that after buying your product or service, their lives are going to be easier or enriched.

Feel good about providing them that solution.

When you feel good while writing the copy, it will show through your writing style and then it will get conveyed to your audience.

Don’t refrain from using persuasive language or power words

Of course, don’t overdo.

Remember you are not writing a Shakespearean play.

Your protagonist is not going to be stabbed by his own supporters.

On the other hand, unless you tell them to do something, how do you expect them to do it?

Hence, tell them that it is a bargain.

Let it be known to them that it is a never seen before offer.

It may even be a once in a lifetime opportunity.

Can my copywriting quadruple your email marketing conversion rate? Heck, why not?

Is it a limited offer available to just the first twenty responders?

Cater to their greed.

Invoke their insecurities.

Just make sure that you don’t trigger a “flight, freeze or fight” response with too much aggression or assumption.

Most importantly, don’t lie.

Always mean what you say.

Write email copy with a specific goal

Don’t have multiple objectives for a single email marketing campaign copy.

Focus on one thing.

Let the objective be just one.

If you have multiple objectives this will stop you from effective copywriting and you will also end up confusing your readers.

So, if you want people to download your white paper after reading your email campaign, just talk about the benefits of downloading the white paper.

If you want them to download and install your mobile app, just focus on that.

Avoid messages like “Although I’m asking you to download my e-book, now that you are reading this message, here are the services that I offer…”

They will neither download your e-book nor contact you for your services.

In conclusion, I have observed that the best copywriting for successful email marketing campaigns comes from the heart.

Mean what you say.

Come to the point as fast as possible.

Give your email is enough time to evolve.


What is website content writing and how is it different from copywriting?

What is the difference between website content writing and copywriting?

What is the difference between website content writing and copywriting?

There is always some confusion about what is website content writing and what is copywriting.

This confusion is not there in the non-Internet world.

You know that a person who writes for newspapers and magazines is a journalist or a writer.

A person who writes ad copies is a copywriter.

A person who writes books is a novelist or an author.

The distinctions are clear.

But when it comes to writing for websites, there is a confusion about website content writing and copywriting.

This confusion is normally among the clients who are either unaware of the difference or don’t want to pay for copywriting but want to use the services of a copywriter.

Website content writers and copywriters come with different skills.

As a website content writer, you are mostly writing information.

A website content writer writes blog posts, SEO articles, social media updates and web page content.

A copywriter writes marketing copy or sales copy.

These are different writing styles.

I have different rates for website content writing and copywriting: I charge more for copywriting.

Copywriting, or rather online copywriting, is marketing and sales related, whereas, content writing helps you build your brand.

Can one work without the other?

I can’t deny. People have built entire businesses upon the fundamental base of good content, without resorting to copywriting.

In simple terms, website content writing gives you brand presence and online copywriting does the selling for you.

The job of a website content writer is to bring people to your website. The job of an online copywriter is to make those people buy from you.

Of course, a single writer can achieve both the tasks, just like I do.

When I’m writing for a blog or a press release or a social networking update, I am writing as a content writer.

When I’m writing copy for a landing page or homepage or even one of the main pages of a business website, or an email campaign, I’m writing as a copywriter.

Why I charge more for my copywriting services

I should begin explaining this by saying that I charge less for my content writing services.Charging more for copywriting

The reality of the world is, you don’t mind paying less, but you certainly mind paying more.

It’s easier to be a content writer (compared to being a copywriter).

When someone hires you for your content writing services, he or she does not expect you to increase his or her sales.

At the most, he or she wants you to improve SEO and provide writing that is free of spelling and grammar mistakes.

If the writing is interesting, contains a personality and a stylish, well, it is icing on the cake, but, as long as the writing is good and covers all the topics (the keywords), the icing isn’t as important.

Copywriting comes with the cake, with the icing, and with everything else that must make the cake completely delicious.

No scope for compromise.

The stakes are higher when you are writing copy and the stakes are higher when you are hiring someone as your copywriter.

Your business depends on this type of writing.

If the copy is not effective, if it is not convincing, if it is not informative, if it is not compelling, people are not going to buy from you.

No matter how much traffic you are getting from search engines, if the traffic does not convert, it is of no use.

Hence, copywriting can make or break your business.

Content writing on the other hand, definitely makes your business, but the chance of it breaking your business is less and even if it causes some sort of harm, you can easily and quickly recover.

But writing is writing, you may say.

Yes, I agree.

I maintain a certain level of quality whether I’m writing content or writing copy.

I don’t cut corners just because I expect to be paid more for one type of writing and less for another.

The quality and the style is more or less the same.

I charge for copywriting more because people are ready to pay more for copywriting because it is crucial for the business.

Everybody with an ability to write straight sentences can be a content writer.

But, only a highly skilled and expert writer can be a copywriter.

This is the difference.

I am getting more email writing queries these days

More queries about email writing services

More queries about email writing services

I have an optimized web page that constantly draws traffic from Google for my email content writing and copywriting services. On an average, I would get 2-3 queries every month, and this is when my page appears on the first page on Google for search terms like “email writing services”, “email content writer” and “email writer service”.

Suddenly, on an average, I’m getting one such query everyday from people who want help with writing emails. Many of them are about writing copy for email marketing, but I’m also getting queries for day-to-day email correspondence.

My rankings haven’t suddenly spiked and although the traffic has been increasing in the past weeks, it isn’t because of traffic related to email writing services.

I think more people are realizing the importance of professionally written email messages. For example, I received a query from a person who has been promoted to the post of systems administrator. He said he would have to write email multiple times a day and he wants someone to refine them so that there are no errors and confusion in his messages.

He didn’t reply when I sent him the quote, but I’m getting many such queries.

Has business increased from people who want to hire my writing services for emails? Although conversion rate among people who want copywriting for their email marketing campaigns has certainly gone up by 20-25%, no conversion has happened among those who are looking for someone to help them with their day-to-day correspondence. It could be logistics – the hassle of sending the points and then waiting for my draft – or the fear of having to spend lots of money if there are many messages per day.

No matter how much the conversion rate is, what’s interesting is, more people want better written email.