Category Archives: Content Marketing

What type of content is needed for B2B marketing?

What content is needed for B2B marketing

What content is needed for B2B marketing.

The efficacy of your content depends on its targeting.

When you’re targeting a B2B market you need to keep in mind what your B2B customers and clients are looking for.

91% B2B marketers use content to spread awareness about their businesses.

Broadly, businesses are of two types: business to consumers and business to business.

My content writing services, for example, are business to business.

I provide my business services to other businesses who then use my services to grow their businesses.

You may like to read: Strategy for creating effective B2B pillar pages

Content requirements for B2C and B2B are different.

When you’re selling to consumers (B2C) pretty much anyone can be your customer or client.

If you’re selling a mobile phone, right from a rickshaw puller to a luxury resort owner to a blockchain developer to a NASA scientist, can be your customer. Everybody these days buys a mobile phone.

The same goes for your food delivery service. Everyone will be using your food delivery service.

In B2B, or business to business, the audience for your content is relatively focused, although, for my content writing services, I would say that any business that intends to promote itself on the web, needs content, or needs a content writer.

Nonetheless, if one wants to narrow down, all my businesses want to create a presence on the Internet with compelling content.

All my businesses want to improve their search engine rankings.

All my businesses want to improve their conversion rate.

So, in that sense, the audience is narrower.

Here is an interesting piece of data that I came across today in the morning: 70% of the B2B customers get information right from the website of the business they intend to deal with.

What does this mean?

If a B2B customer or client wants to know more about you, he or she rather go through your website than other sources such as blogs hosted elsewhere or social media timelines.

Therefore, it is very important to have quality content on your website if you serve the B2B market.

What type of content is preferred by B2B customers and clients?

Authoritative content. Content that has lots of open data and study material.

The stakes are higher.

They are not spending money on a consumable.

They are spending money on a product or a service that is intended to contribute towards their business growth.

As a B2B client, why do you want to hire my content writing services? You want to

  • Improve your search engine rankings.
  • Establish your authority.
  • Educate visitors about the benefits of using your product or service.
  • Increase the level of engagement when people visit your website or go through your social media feeds on LinkedIn, Twitter, Facebook, or Instagram.
  • Increase the CTR of your email marketing campaigns.

Basically, you want to convince people and you want to convince as many people as possible by increasing your visibility.

To hire my content writing service for your B2B enterprise, in a similar fashion, you too need to be convinced.

For that, I continuously share blog posts through which I share my knowledge of content writing and online copywriting.

I explain to my B2B customers and clients the various concepts of content writing and copywriting.

I illustrate how my content writing and copywriting services can help them improve their visibility.

Basically, I’m sharing lots of knowledge.

When creating content for a B2B marketplace it is the knowledge and verifiable information that do the trick.

You can present this knowledge in the form of web pages, blog posts, infographics, white papers & case studies as well as email campaigns.

 

7 immediate benefits of publishing a blog post every week

Benefits of publishing a blog post every week

Benefits of publishing a blog post every week.

Almost every month I publish a blog post prompting my readers to regularly publish blogs on their business websites. Blogs are automatic SEO magnets. They are structured in such a manner that you don’t need to do anything extra to improve your search engine rankings – provided you are using a standard WordPress theme that does not obstruct the Google crawler from accessing your content.

Ideally, you should publish a blog post every day. At least for SEO purposes. The more you publish, the faster your content gets crawled by search engines. You also cover more topics and increase your keyword. Talking about keywords, never overusing keywords when you are writing blog posts.

Since publishing a blog post every day may be an expensive undertaking when you need to hire a content writer or blog writer to write your blogs, my suggestion is, stick to a one-blog-post-per-week schedule and you should start experiencing some benefits immediately.

Just like everything else in life, there are caveats. Nonetheless, the fundamental factors that improve your search engine rankings as well as your conversion rate, is the quality of your content, the relevance of the blog posts that you publish. Stick to quality, stick to relevance, and everything else pretty much gets taken care of by itself, well almost.

1. A weekly blogging schedule improves your search engine rankings

Regular weekly blogging improves your SEO.

Regular weekly blogging improves your SEO.

Whenever I talk about search engine rankings, please always keep in mind that only the rankings that get you targeted traffic are worth considering. Improving your rankings for random keywords and search terms doesn’t help you much.

Carefully prepare a list of keywords around which you’re going to write and publish blog posts. Formulate all your titles and topics and headings and subheadings around those keywords. Never lose track of your keywords.

I have often seen that clients get happy because their rankings suddenly improve through regular blogging, but they don’t generate much business. This is because although the rankings are improving and also the traffic is increasing, the right people are not coming to the website or the blog. Hence, no business.

Anyway, how does publishing one blog post every week improve your search engine rankings?

You give Google more content to crawl and index. A greater number of your links are included in the search index. You are covering more keywords, especially the longtail keywords.

Consider the probability. What are the chances of you winning a lottery? Never buying a ticket, occasionally buying a ticket, or regularly buying a ticket? No, I’m not suggesting that you get addicted to buying lottery tickets and squander away all your savings. What I mean is, if you do more of something, provided you do something specific, the probability of a specific outcome increases.

The same way, the probability of your content appearing on Google search results increases if there are more links from your website in Google’s index.

Getting your content crawled by Google can be a big issue. Although the search engine is crawling millions of web pages, blog posts, images, videos, and social media posts, almost every hour, since it is crawling practically everything, it may take a month, or even more, for the Google crawler to visit your link.

Your website gets crawled randomly. There is no schedule. This is because the Google crawler doesn’t know when you publish content. Not everyone publishes a regular blog. Not everyone updates website content regularly. Hence, it is left on randomness to decide when your website gets crawled.

On the other hand, if you have a schedule and you stick to your schedule, Google learns to crawl your content based on that schedule. Hence, if you publish a new blog post every Wednesday, there is a greater chance that your website will be crawled every week, probably somewhere around Wednesday. If you publish a blog post every day, your website is going to be crawled every day.  If you post multiple blog posts every day and you go on doing that for months, your website gets crawled multiple times in a day.

Hence, regularity gives you a significant edge over other websites that don’t publish content regularly.

Again, publishing a blog post every day, or posting multiple blog posts every day, can be expensive if you need to hire a content writer, but even a weekly schedule brings you immediate benefits. Within a couple of months, you will see a marked improvement in your crawl rate and targeted traffic.

2. You get more subscribers for your mailing list

You get more email subscribers with regular blogging

You get more email subscribers with regular blogging.

Every business must build a mailing list. A mailing list is a list of email ids that people give you, knowingly, consciously, with their consent, and you use these email ids to keep them engaged fruitfully.

Most small businesses publish a newsletter to keep in touch with their subscribers.

You may like to read Why publish a newsletter for your business or organization.

The benefit of building your mailing list is that people agree to remain in touch out of their own choice. They come across your subscription box on your website/blog, they drop their email ID with their consent, and then you can regularly keep in touch with them. These people are interested to hear from you. They don’t mind if you send them emails. Every business wants to build such a mailing list.

I use my mailing list to broadcast the blog posts and web pages that I’m publishing on my website all the time.

When you publish a blog every week, you get more people to your website who are interested in your content and since they are interested in your content, they will subscribe to your newsletter so that they don’t miss your content.

This may not be an immediate benefit of publishing a blog post every week because a mailing list takes time to build, but it definitely kickstarts the process. As the proverb goes, “If there was a better time to start building your mailing list, it was a couple of years ago.”

3. Increase followers and visibility on social media

Fan following on social networks increases with regular blogging

Fan following on social networks increases with regular blogging

Entrepreneurs and businesses who share their own content on social media websites get more followers and enjoy better visibility. If you simply share content from other websites, although your followers will value that, the effect is not the same as publishing your own content and sharing your own knowledge and wisdom.

People who share their own insights get more followers and people take them more seriously. Chances of active engagement are also better. People may share your content on their own timelines, giving you more exposure.

Publishing a blog post every week on your business blog and then sharing it on your social media profiles also seed new conversation ideas.

4. You have more content to repurpose

You have more content to repurpose when you blog regularly

You have more content to repurpose when you blog regularly.

You may like to read How to repurpose old content.

Repurposing old content means reusing your existing content through different formats and different presentations. Maybe you can pick up a single paragraph from one of your blog posts and then post it on LinkedIn. Maybe you can create a small visual out of the same paragraph and then post it on Instagram.

Complete blog posts can be created out of small portions of your existing content. For example, I can write a new blog post from the point “Increase followers and visibility on social media by publishing content regularly”, that I have discussed above.

After a while it becomes self-fulfilling. The more content you publish every week, the more content ideas you have for different content marketing needs.

5. You share your human side with your readers

Regular blogging allows you to share your personal side

Regular blogging allows you to share your personal side.

In my case, there is not much difference between my writing style whether I’m writing for my main website or for my blog, but with most of the businesses, this is not the case.

The language that people use on the main website is different from the language they use on their blogs.

You can let your hair lose when you are writing blog posts. You don’t need to sound very official. Your language can be free flowing. It can be conversational. It can be friendlier.

This helps you make a connection with your visitors. You’re not some highflying executive or a salesperson just interested in making a sale. You’re interested in sharing your thoughts. You want to tell stories. You want to share anecdotes.

The trust factor is very critical on the Internet. When people come to your website and decide to do business with you, or decide to go away without doing business with you, you’re not there to talk to them personally. It is what you have written on your website or blog that does the talking. You cannot have conversations through monotonous and jargon-ridden interactions. There need to be friendly conversations to make people comfortable and to make them trust you. Weekly blogging on your website helps you achieve that.

6. You earn more backlinks

You get more backlinks with regular blogging

You get more backlinks with regular blogging.

I have never approached other websites to put my links on them. All the backlinks that I have gathered, I have gathered naturally. People come across my content on Google and social networking websites, find it link-worthy, and then link to it.

Almost everyone is aware that one of the biggest benefits of getting quality backlinks is that it improves your search engine rankings. Google considers backlinks as endorsements. Why would people link to your content unless it offers something valuable?

People want to share to authority content. For example, if someone writes about the benefits or advantages of publishing a blog post every week and then wants to backup with another link, the author can link to my present blog post on the same topic.

As mentioned above, one of the most popular and well-known reasons for getting backlinks is improving search engine rankings. After quality content, it is the quality of your backlinks that has the biggest impact on your SEO.

You also get additional exposure. What if hundreds of websites share your link? What if your link is shared by a news website? What if you are quoted by a business reporter and along with your quotation, he or she also publishes a link to one of your blog posts? You get a ton of additional traffic.

In fact, people who don’t want to rely on Google put lots of energy into getting high quality backlinks just for the sake of generating traffic from all those websites.

7. Establish yourself as an expert or an authority

Regular blogging establishes you as an authority

Regular blogging establishes you as an authority.

By publishing a blog post every week and sharing your knowledge and wisdom, you establish yourself as an authority on your subject.

I am a content writer. People hire me for my content writing and copywriting services. It definitely helps them decide in my favor when they see that I have published so much content on the topic of content writing and copywriting.

Prospective clients come across my blog posts on Google or LinkedIn, they come to my blog and see how much I have written on the topic,  they get impressed, and then they contact me for work. Most of my work comes through people who first see my blog.

Although I don’t offer my services as a content consultant, most of my clients want to know so much about what to publish and how to publish, that these days, I have started charging them for the time I spend talking to them. It deters some clients for striking up long conversations about their content, but it also encourages many clients to pay for my time for my consulting services.

Publishing a blog post every week isn’t very difficult even if you have to pay for every blog post. The advantages outweigh the cost. Of course, it would be easier if you could write and publish blog posts on your own, but then, you may be good at your profession, but it may not be possible for you to come up with high-quality content, especially on a weekly basis. I know a client who is an excellent writer and in fact, in her field, she writes better than I do, but she cannot be consistent. This is because she is not a professional writer. She is a technology consultant.

Anyway, although there are some great, immediate benefits of publishing a blog post every week, if you can afford it, at least for the first 2-3 months when you kickstart your content marketing campaign, try to publish a blog post every day. This gives you lots of content to offer to Google. Your website gets crawled every day and hence, new content becomes available to your target audience faster. You can maintain the buzz around your website on social networking websites. Your search engine rankings improve within 40-60 days.

 

5 reasons why you should start a blog for your e-commerce store

5 benefits of publishing an e-commerce blog
5 benefits of publishing an e-commerce blog

Want to improve search engine rankings of your e-commerce store? Want to supercharge your conversion rate? You must start an e-commerce blog.

If you’re wondering why you should start an e-commerce blog, you will find your answer here.

The e-commerce space is quite crowded. With websites like Shopify and Rackspace it’s even easier to start an e-commerce website within a few days without knowledge of programming or HTML.

According to this UNCTAD report, Covid-19 has led to a surge in e-commerce business. Due to multiple lockdowns all over the world, almost everyone ordered from home. Even those who were reluctant to purchase stuff online, started doing their shopping from online retail stores. The share of e-commerce in the global retail trade rose from 14% in 2019 to 17% in 2020, according to the same UNCTAD link.

Starting an e-commerce blog enables you to carve a space for yourself on this crowded terra firma.

Data from IBM’s US retail index shows that the Covid-19 pandemic has accelerated the shift towards digital shopping roughly by 5 years. The non-essential purchases in the conventional, brick-and-mortar department stores declined by 75% in the second quarter of 2020.

It is not just the big e-commerce websites like Amazon.com, JD.com or Walmart e-commerce that have taken a huge proportion of the e-commerce business. There have been thousands of startups all over the world in the wake of not just the Covid-19 pandemic, but also to leverage the fast-changing consumer dynamics. I was recently reading about a new startup called Dukaan (colloquial for a neighborhood shop in India) that came up during the Covid-19 lockdown when the founders realized that the local shopkeepers were no longer able to sell their products even to the traditional customer base. Hence, they built a platform for traditional shop owners to sell their products using the platform. There are hundreds of such examples.

Naturally, the competition has increased. Whereas the bigger e-commerce websites don’t rest on their laurels and spend millions of dollars to maintain their visibility and push their products in front of their customers, smaller e-commerce websites need to rely on search engine optimization, content marketing, and social media marketing to get their share of the pie that is already being shared by thousands of others.

E-commerce blogging can be a big weapon in your arsenal.

There are multiple benefits or advantages of starting an e-commerce blog.

Why do you buy from Amazon.com? It is a known brand. You have already purchased from it scores of times, in my case, even hundreds of times. You know it’s return policy. More or less, you have had a good experience when it comes to addressing your grievances and you know that you can rely on the company in case you don’t receive the product you have ordered or if you have received a faulty product.

Amazon.com doesn’t have to convince you. You are already convinced. It has been on the landscape of e-commerce for more than 20 years. It doesn’t need to win your trust.

But if you’re a small e-commerce website people hardly know, you need to win their trust. All the attributes that are assumed about Amazon.com, you need to establish them.

You need to convince people that not just their money is safe with you, in case they face a problem, you’re going to be there for them. Lack of trust is a big problem among the prospective e-commerce customers because they don’t know you yet. They don’t know whether it is safe to spend their money on your website.

Recently my wife purchased a kurti from an unknown online retail store that sells women’s garments.  The piece of clothing cost double than what such a piece of clothing would cost on Amazon, but my wife liked it so much, that she bought from this website. It was a complete set containing upper and lower garments.

They sent the wrong color. They sent just the upper garment. When we called them, no one picked up the phone. Our email to their support elicited no response. We found that there are lots of negative reviews and feedback on Twitter about the company.

Such companies make it harder even for those e-commerce websites that mean to serve their customers well. This is an unnecessary hurdle created on the way of the well-meaning companies.

Blogging can fill this gap. It can familiarize people to your presence. It can establish a space of trust. Being a small e-commerce website, through your blog, it is easier to engage your customers at a personal level.

This Hubspot report says that e-commerce websites that publish a blog get 55% more traffic than those that don’t. Further, e-commerce websites that publish blogs get 97% more inbound links, and have 434% more pages indexed by Google.

Listed below are 5 reasons why as an e-commerce website you should publish a blog.

1. Blogging improves search engine rankings of your e-commerce website

Although a major part of your business comes from repeat customers (a universal trend among e-commerce websites) if you are an e-commerce store, in the beginning, you need to be found on major search engines like Google and Bing.

Before buying people look for information. For that they use a search engine like Google. They want to read about the product. They look for reviews. They look for opinions. They try to find the ratings.

In terms of improving your search engine rankings through an e-commerce blog, think about your own e-commerce store. It may be unique. It may be quite different from a bigger retail store like Amazon.com. Maybe you’re selling just 10 to 15 items, or even less. You need to educate people about the benefits of purchasing those items from your website. This you can achieve through regular blogging.

Blogging in itself is search engine friendly. Assuming that you update your blog regularly (1-5 times every week) Google crawls and indexes your e-commerce website with greater regularity because it expects to find fresh content. The Google crawler is engineered in a manner that it is constantly looking for fresh content, and even the Google ranking algorithm prefers fresh content over comparatively older content.

Make sure you choose the appropriate blog post titles that include the names of your products and their features. For example, if you sell ladies garments, you can publish something like “How to choose the best evening gown for the upcoming spring ball?” Or something like, “How we can help you if you’re not satisfied with our delivery”.

If you regularly publish a blog, people come to your website regularly. Research has shown that before buying, people need to come to your website for at least 4-5 times.

Regular blogging also gets you back links which are important for your SEO as well as wider visibility. Other bloggers and online publishers may link to useful posts from your blog. Also, blog posts are shared on social media with greater regularity.

2. Regular blogging establishes you as a thought leader

Trust matters a lot when it comes to shopping on an e-commerce website. Trust, coupled with familiarity. Familiarity comes from regular visibility. Trust comes from regular exposure to your knowledge, experience, and good advice.

Remember that having an e-commerce website doesn’t always mean having an online retail store where you list scores of products. Even if you’re selling one e-book, it is an e-commerce website, and to make people buy your e-book from your e-commerce website, you need to establish your presence among them as an authority figure.

3. Build a community of loyal customers around your e-commerce blog

The very nature of a blog makes you attract people who are interested in reading what you have to say. If you publish interesting and useful content on your e-commerce blog, they keep track of your blog. They leave comments. They respond to other visitors’ comments. They feel connected to your community. When they feel connected, they show their connectedness by following the footsteps of the community. If many of your community members buy from your e-commerce websites, the others will too.

4. Publishing targeted content is cheaper than advertising

Organic search engine rankings don’t just increase your search engine visibility, they also reduce your reliance on online advertising.

A problem with online advertising, especially when you are spending money on a PPC campaign, is that you pay for every click. Whenever someone clicks your link on Google, for example, and if the link is not a part of organic search results, you pay for that click. Whether the person buys from your website or not, you spend money on the person for visiting your website.

Being an e-commerce website with multiple items in your catalog, you may need to bid on multiple keywords. For example, if you want to draw traffic for, let’s say, 50 items in your e-commerce catalog, you will need to pay for individual clicks for all those 50 items. On an ongoing basis. You can easily guess how much money you will end up spending.

With blogging, the only money you’re spending is the money that you pay to your content writer. If your listings begin to appear in organic search results, whether you get 100 clicks or 1 million clicks, you don’t pay anything. All the traffic is free.

Also, inbound traffic – people coming to your website when they come across your content on Google and other websites – always converts better than the traffic that you get through advertising. This is because when people come across your relevant content, they decide on their own to come to your website. Knowingly or unknowingly, they are aware of why they are coming to your website. This makes it easier for them to decide in your favor when they need to buy something, and you offer it.

5. An e-commerce blog builds you are broadcasting platform

What is a broadcasting platform? It is a place where people come to read about your views, get to know about your products, and display interest in your ideas and opinion. With regular blogging for your e-commerce website, you can generate massive amounts of traffic within a couple of years. Something to the tune of 2-3000 visitors every day.

This gives you the ability to broadcast your side of the story in case some dispute happens. You will have a ready-made audience with you. You won’t have to depend on other websites to tell your side of the story. In case something tarnishes your image on the Internet, you can immediately take corrective measures by publishing an explanatory blog post on your e-commerce blog.

Should you publish an e-commerce blog on your own website or use third-party blogging platforms?

I strongly suggest that you publish a blog under your own e-commerce website. This way you completely own your content. All the traffic that you generate comes to your own e-commerce website.

There are certainly some benefits of publishing your e-commerce blog on a high traffic website like Medium (or LinkedIn), but then you will be diluting your traffic as well as search engine benefits. You may start an e-commerce blog on Medium, and you may get visibility faster, but most of the visibility belongs to the Medium platform. Whereas, from the beginning itself if you start publishing your blog on your own e-commerce website, it may take a while to build traffic and presence, but by the time you have built an audience, you will have your own strong presence.

 

What is content syndication and how does it help you in content marketing?

How content syndication helps content marketing
How content syndication helps content marketing

Content syndication can take place in two directions: you syndicate your content, or you publish syndicated content on your website or blog.

Syndication means when your content is republished by a third-party website. Content that can be syndicated includes blog posts, infographics, videos and articles.

Just as someone may be interested in publishing your content, you may also publish someone else’s content.

Many news websites use content syndication. For example, many newspapers syndicate content from Reuters and Associated Press. These are independent news gathering services. Newspapers and magazines pay them a fixed fee and based on the agreement, they get a certain number of news items or images that they can syndicate from the agencies.

Content syndication can also be a good content marketing tool.

What is the difference between guest blogging and content syndication?

You must be wondering, if your content is being published on another website or blog, how is it different from guest blogging? After all, in both the cases you should be getting backlinks or getting your content exposed to a different audience.

Guest blogging is when you write a blog post or an article, preferably exclusively, for another online publication. This blog post or article shouldn’t be published elsewhere, not even on your own blog or website.

Syndication on the other hand allows you to publish your content on multiple websites and blogs. In most of the cases, an API/RSS/XML connection is used to distribute the content.

If someone uses your RSS feed or an XML link to extract content from your website (based on your permission) and then publishes the content with due attribution, it is syndication. The content exists on your website. It also exists on other websites.

You can syndicate product reviews, movie reviews, authority blog posts, or even social media feeds. Syndication can be paid or free, depending on your agreement with the publishers.

Doesn’t content syndication create Google-related content duplication problem?

The basic idea behind content syndication is that your content appears on multiple websites. Doesn’t it create lots of duplicate content?

Yes it does?

Does Google penalize you for having duplicate content scattered all over the web?

Google says no.

But you need to take care that the websites and blogs publishing your content link back to your website or blog with attribution. You should also advise them to use the canonical link (that tells Google that the original content belongs to your URL).

Most of the content syndication tools automatically insert link to the original website. Content syndication is supposed to be automatic anyway. For example, if someone uses your RSS feed to extract content, whatever script is used to extract content also extracts the original URL and then links back to it.

The benefits of content syndication

There are many. You can promote your best performing content on bigger websites if they are ready to syndicate your content because of its quality and relevance.

Your old content, if it is still relevant and useful, can be repurposed and syndicated.

You generate backlinks automatically sometimes, which in turn benefits your SEO.

You can also use professional content syndication platforms such as Taboola and Outbrain to spread your content on other websites and blogs.

How to find content syndication partners

You can search on Google. You may use the following phrases when searching Google:

    • “published from”

    • “originally published in”

    • “original source credited to”

    • “republished with permission from”

You can also combine these phrases with the niche you’re looking for. For example, you can search for [“originally published in” “content writing tips”]

I have used [] just to club the two phrases together, you don’t need to use these brackets. The above combination should bring up websites that have published on the topics of content writing tips and somewhere they also contain the phrase “originally published in”, which indicates that they may have syndicated the content from somewhere else.

How to effectively pitch for a guest post?

Effective way of pitching for guest posts
Effective way of pitching for guest posts

I have never pitched for guest blogging. If I ever did, I have forgotten – maybe in the late 2000s. But I definitely get pitched on a regular basis.

Mine is a decently successful blog. Therefore, every day I get at least one guest posting pitch. I mostly ignore them not because I don’t want to publish guest posts. I need to regularly publish content on my blog and if I’m getting free content, why not? Especially if it is well written and provides value to my readers.

Why do I ignore most of the guest blog posting pitches? Because they are not directly written to me. They are template pieces. They sometimes don’t even refer to my website properly.

Here is what I recently posted on Twitter:

They don’t even sometimes take enough trouble to go through the blog and try to find out what sort of content I publish.

Hence, even if I don’t pitch for guest blogs, I certainly know how not to pitch. Here are a few things you can do to get a positive response from a blog publisher.

Carefully go through the blog you’re pitching to

Not knowing what sort of content the blogger is publishing and despite that pitching for a guest post can be quite annoying.

People send me pitches for beauty products, cloud-based software, gaming mobile apps, search engine optimization, web design and all sorts of professional fields. Rarely do they go through my blog and send me an appropriate pitch for a blog post title that would be appropriate to my niche – content writing, copywriting, blog writing, email writing, and to an extent, content marketing.

Mention in the subject why you are writing

I won’t pretend that I get a ton of email and one needs to be specific to be noticed. I notice almost every email that arrives in my inbox.

Nonetheless, if you are writing to a very busy blogger, clearly mention in the subject that you are proposing a guest blog post. If possible, even suggest the title although, in the subject line it may be a bit difficult.

Describe why the blog post will be useful to the blog’s audience

Every blogger publishes content for his or her audience. Hence, while talking about the subject you have chosen, describe how the subject is going to help the visitors of the blog and what value it is going to add.

Include samples of your previous writing, preferably published

It doesn’t matter to me, but it may matter to some bloggers. When I find a good guest post idea, I don’t worry much about samples. I simply tell the person to send me the draft along with the author profile. If I like the draft, I publish it, if I don’t like it, I either request the person to revise it, or simply refuse to publish.

Ask if a blogger has a preferred format

I have a particular way of publishing blog posts and even writing them in MS Word or Google Docs. I have a style sheet defined. For example, for the main name of the blog post, I use the title tag. Then for all the headings and subheadings, I use the <h2> and <h3> tags (in MS Word, these can be simply H2 and H3).

I don’t like long, convoluted sentences. I keep the paragraphs preferably short although, longer paragraphs are fine too if they maintain a flow. Up till six months ago I was publishing paragraphs that were just one sentence long. Since then, I have abandoned the practice because it sounded quite phony and just catering to the search engines.

Main points should be described in bulleted points.

Anyway, if you ask for a preferred style, it shows that you care about the blogger’s time and you’re going to send a blog post that will be easier to publish.

These are the basic points. My main gripe is that most of the people pitching for guest posts send a mass email. This is not a good way of approaching a blog publisher, especially someone who works hard at creating focused, quality content.

It hardly takes a few minutes to go through a blog and get the gist of what type of content is being published. Prepare a direct, personal messages. Address the blogger by his or her name. Give an example of the blog post – from his or her blog – you have really liked to strike up a conversation. Again, let it be known that you’re specifically writing to that particular blog and you’re not sending the template message.